Digital Access to Collections


#digaccess_wa GLAM PEAK

Do it once, Do it right!! From file standards and formats, the process of digitising items and saving them correctly, applying metadata and managing digital assets. Sharing and providing digitised collections via open data platforms and enhancing your organisation’s profile with social media.

If you are worried about sharing your images online then limit them to small resolution jpeg files or put a watermark overlay/ logo to discourage reuse of the image. However it has been found that visitation rates increase with an online collection and that 80% of cultural tourists have already decided their destinations before they commence their journey.

Social Media can be used to increase interaction with collections, grow audiences and potential visitors, increase web traffic to your website, enable easy sharing of content, promote events and collections and engage with other collecting organisations. Commonly used is Facebook, ie

Flicker  an online photos sharing platform that permits detailed descriptions to accompany uploaded content.

 Historypin is a user-generated digital archive of images, videos and audio records. Users are able to use the location and date of an item to ‘pin’ it to Google Maps, it’s great for sharing a collection in an interactive and localised manner, collaborating with digital technologies in the creation of a living digital history and connecting with other collecting organisations and wider communities to share related content. Here is a link to the Royal Australian Historical Society

Instagram is a photograph and video sharing social media platform which can highlight items within a collections, spotlight high demand items or show behind the scenes of an organisations, connects with a wide community (predominantly 18-35year olds), helps build interest for a collection through the promotion of items and the location of site.

Pinterest is an online pin boards for collecting, organising and sharing images, links and online resources. It’s a highly visual platform allowing for curated digital content. The comment function can facilitate discussion about a collection of items.

Twitter is a microblogging platform used by individuals and organisations. Mnay GLAM organisations use Twitter as it is a distinctly different platform than other social media where you can share news, gain support of networks, crowdsourcing information and participating in conversations in the sector including #MuseumMonday, #Mustech etc..

Trove is a collection visited by 60,000 people a day sharing collections from over 1000 libraries and 300 organisations.

Ilyarie History Data Base which is currently being used by Chapman Valley, Greenough Museum, Walkaway Museum and Irwin Museum and have uploaded in a short amount of time 1000 photos, 500 objects onto the data base with 207 places listed. They’ve kept it user friendly with entities/events/media/objects/places and themes as ways to locate and catalogue information.

Victorian Collections is a free collections management system for Victoria’s cultural organisations and a tool for students, researchers and curious minds. This collection platform is a holistic approach from training, collection handling, policies and management to copyright and document links, cataloguing, labelling and photography sessions, the Victorian Collection is also linked in with Trove for free. Look at the website on or the WA Army Museum has populated the site

Wikimedia Gideon Digby and Sam Wilson spoke about using Wikimedia as an open and free tool for linking history and sites together. All linked to National Library of Australia, British Museum, with a single QR code to link all sites and are under ther International copyright act. They receive over 18 billion hits per month and have around 300, 000 active volunteers working on wiki. The content can be translated for free in up to 300 languages and now can be translated into the Noongar language.

Wikipedia / Wiktionary / Wikiquote / Wikibooks /Wikisource / Wikinews / Wikiversity / Wikispecies / mediawiki / Wikidata / Wikivoyage

Proud to have our local project #Toodyaypedia profiled, Toodyaypedia is a WikiTown QRpedia project based around Toodyay, Western Australia. The project is a collaborative project between, Shire of Toodyay, Toodyay Historical Society and Wikimedia Australia. If you haven’t already done, so check it out.

GLAM has 13 technology partners:

datacomIT: 1300 887 507

Mosaic collections: 0403832527 Sally Ann and Rew


The Collecting Bug / [email protected] 0417 544 588

an example from WA is 


Vernon Systems:

Victorian Collections: [email protected] Ash and Belinda

an example from WA is 


DAMsmart: 02 6242 6456




Digital Projects slide from the City of Armadale
Toodyaypedia is now a WikiTown
Digital Access Workshop, GLAM PEAK in Perth
Victorian Collections at the Digital Access Workshop in Perth March 2018
Wikimedia at the Digital Access Workshop in Perth March 2018
The Future: Digital Access Workshop in Perth March 2018